Position: Program Coordinator

Organization Description

The Center for Mind-Body Medicine (CMBM) is a non-profit educational organization founded in 1991. Our mission is to make self-awareness, self-care, and group support central to all healthcare; the training of health professionals; and the education of our children. Founded and directed by Dr. James S. Gordon, CMBM uses an evidence-based model of self-care, self-awareness, and group support to promote population-wide healing and personal transformation. CMBM has worked with communities in wartime, post-war, and natural disaster situations, including working in Kosovo, Gaza and Israel, Southern Louisiana post-Katrina, Haiti following the 2010 earthquake, and with Syrian refugees in Jordan, as well as with first responders after 9/11, in Newtown, Connecticut following the tragedy at Sandy Hook, and with active duty military and veterans across the country. Our work has been published in major academic journals where findings, in Kosovo and Gaza, have demonstrated that CMBM’s model may reduce symptoms of posttraumatic stress disorder by 80%.

Position Summary

The Center for Mind-Body Medicine, a 501(c)(3) non-profit organization located in Washington, DC, has been a pioneer in the movement to make self-care, self-awareness and mutual support fundamental to healthy living and to the healing of population-wide stress and trauma in the U.S. and in devastated areas around the world. Individuals, institutions, communities and countries have been transformed by using the Center’s model. Currently, our work is expanding exponentially. Please visit cmbm.org for additional information.

The Center for Mind-Body Medicine is seeking a Program Coordinator to provide event logistics support for our training programs. Our ideal candidate is someone drawn to CMBM’s mission and passionate about creating seamless environments for our participants to learn and grow. This person revels in the small details while holding a vision for a successfully planned event, allowing our faculty to shine as educators and healers. Working out of our office in Washington, D.C., the Program Coordinator will plan and manage the logistics of our training programs while providing superb customer service to potential and registered program participants. Travel is required 7-12 times a year to manage training program logistics.

Position Responsibilities

  • Provide event planning, event management, and logistical support for CMBM’s Mind-Body Medicine, Food As Medicine, Military, and Trauma Relief programs, including: managing registration systems (building, monitoring registrations, payments, cancellations, billing); working with event venue team (provide meeting room space needs, meals, sleeping rooms); reviewing and editing course materials; managing and updating spreadsheets; working with program faculty to arrange transportation and lodging; coordinating on-site faculty needs; and collecting faculty documents (invoices, contracts, reimbursements, etc.).
  • Must have flexibility for frequent and short notice travel within the United States & internationally to assist onsite during programs (trip length varies from 3 days to 10 days) approximately 7-12+ times per year.
  • Provide customer service to program participants through email, phone, FAX, and in-person during trainings.
  • Provide clerical and administrative support, including: scanning, photocopying, printing, database entry, transcription, appointment scheduling, supplies management, shipping, and paper and electronic document filing.
  • Coordinate CEU/CME process, including: collecting materials from faculty, processing paperwork, managing due dates.
  • Assist in outreach efforts for scholarship candidates and subsequent application processing.
  • Assist in development and fundraising efforts.
  • Other duties as assigned.

Experience and Competencies Required

  • At least two years of event management/event planning experience preferred.
  • Self-motivated, self-managing, problem solver with the capacity to successfully work on multiple projects simultaneously.
    Ability to work independently while understanding the necessity for communicating and coordinating work efforts with other employees.
  • Strong communication and customer service skills, the ability to communicate with a wide variety of people and personalities, and a warm and friendly attitude.
  • Highly organized with superb attention to detail.
  • Ability to effectively balance time and prioritize tasks.
  • Exceptional writing and editing skills.
  • Ability to maintain confidentiality with sensitive information.
  • Full fluency in Office products and Google Apps. Experience with Adobe a plus.
  • Ability to set-up and manage AV technology (projector, MP3 players, stereos, microphones, etc.).
  • Bachelor’s degree required.
  • Bilingual (Spanish/English or Arabic/English) a plus. Both verbal and written fluency.
  • Experience working with military or veterans is appreciated.

Additional Position Details

Compensation

Competitive depending on experience and commensurate with the organization’s salary structure.

Benefits

The benefits package includes:

  • 3 weeks of paid annual vacation (accrued at a rate of 4.61 hours per pay period)
  • 5 days of paid sick leave (accrued at a rate of 1.54 hours per pay period)
  • Health and dental insurance
  • Optional 401K plan (you are eligible to participate in after your first month. Note that CMBM does not contribute to 401K plans)
  • Smart Benefits Plan with Washington DC Metro

The Center for Mind-Body Medicine is an equal opportunity employer. For more information visit www.cmbm.org.

Location and Travel Requirements

Based in Washington, DC (near Nebraska Ave. and Connecticut Ave.)

Application Process

Submit your resume and cover letter via Indeed. You can address your cover letter to Maureen Rieras.

Only selected candidates will be contacted; no calls or drop-ins, please.